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The Really Terrible Orchestra Of the Triangle (RTOOT)

Committees

Management and Welcoming Committee -

These are welcoming type leaders who are very, very good at encouraging and persuading other people into taking on or doing important tasks. These people are an inspiration to other to do their best work in promoting all the activities The Really Terrible Orchestra Of the Triangle (RTOOT). This committee is the top level of responsibility for managing the human and financial resources of in order to achieve the Orchestra’s mission. The committee members take it upon themselves to supervise and encourage the work of the other committees. These people use the established committee Task Lists to actively follow up on the progress of the committees on a regular basis. This committee may meet from time to time to discuss ways to encourage the best work from all the committees.

Program Committee -

The program committee is responsible for preparing and publishing the program for each concert. The program includes the program (what are we going to play?), the program notes (background info about the pieces we are playing), biographical information, advertisements, distractions such as the Colouring Book, and acknowledgement of our Patrons, Terrible Patrons, and Really Terrible Patrons. The Program Committee is also responsible for selling advertisements in the program booklet, as well as developing other advertising opportunities, such as ads on the website or posters in the concert lobby. Advertising revenue must be accounted for properly and turned over to the Treasury Committee with a complete audit report.


Media Committee -

The media committee is responsible for arranging for the recording of all concerts with high-quality audio and video. This committee also maintains an audio-video archive of all performances and any other tapes/CDs/movies/pictures that are produced on behalf of The Really Terrible Orchestra Of the Triangle (RTOOT). The Media Committee oversees the production of media, such as the concert CD, to be made available to the public. This committee also acquires materials and maintains an archive of any media attention focussed on The Really Terrible Orchestra Of the Triangle (RTOOT), such as our Arts Section front-page coverage in the 7 September 2008 N&O, newspaper announcements of our concerts, etc.


Stage Management Committee -

The Stage Management Committee is responsible for setting up and taking down all equipment at rehearsals and concerts. The hall should be left in the same state as it was before we arrived. They also make sure all our equipment is accounted for. When we embark on our world tour, the stage management committee will be responsible for the packing and shipment of all necessary equipment.


Development Committee -

The Development Committee is responsible for the development, management, implementation, and evaluation of an overall fundraising program consistent with the mission of The Really Terrible Orchestra Of the Triangle (RTOOT). This committee works with orchestra members and other volunteers to solicit donations from private individuals or corporations or foundations who wish to be Patrons, Terrible Patrons, or Really Terrible Patrons. The Development Committee also develops creative, out-of-the box campaigns, procedures, and schemes to generate revenue for The Really Terrible Orchestra Of the Triangle (RTOOT). The Development Committee works closely with the Information Technology Committee to manage and account for all monies collected on our secure website towards donations or other development activities This committee also is responsible for making grant applications to federal, state, and local government agencies that provide arts funding; and researching and applying to private foundations and corporations that provide arts grants.


Events Management Committee -

The Events Management Committee works closely with the Conductor to oversee relationships with concert venue management. The Events Management Committee also plans and coordinates receptions, parties, cocktail hours, and other social occasions for the benefit of the players, our Patrons, and our audiences. There should be a social occasion for our members and honoured guests (such as the BODORTOOT) at the beginning of each concert season and there should be a reception for the orchestra members and the audience after each concert. If possible, wine should be offered at a cash bar before each concert begins.



Library Committee -

The Library Committee is responsible for keeping up with all the printed parts, stamping them upon arrival with The Really Terrible Orchestra Of the Triangle (RTOOT) stamp, the 9-digit serial number of the work, and the Stand/Chair on the string music, and stuffing music in the folders at the beginning of the season. The library committee collects the music folders after each concert and accounts for all copies of music that were distributed. The library committee works with the Music Director and the Information Technology Committee to set up and manage a database of our inventory of music.


Treasury Committee -

The Treasury Committee collects membership dues and other funds from the orchestra members and disburses monies required for rental of rehearsal space, concert space, social occasions, and miscellaneous orchestra activities. This committee oversees the collection of funds from Patrons and other contributions. The Treasury Committee Chair works with the Treasurer of the Board of Directors of The Really Terrible Orchestra Of the Triangle (BODORTOOT) and the Music Director to assure that all monies are accounted for properly, including monies collected through our secure website (working closely with the Information Technology Committee).


Marketing Committee -

The Marketing Committee is responsible for publicizing concerts -- as well as the orchestra in general -- through print, radio, television, posters, emails, word-of-mouth, and any other effective communications medium. The Marketing Committee also handles production and sale of tickets, and accounts for ticket revenue. This committee also works closely with the Information Technology Committee to manage and account for all monies collected on our secure website towards ticket sales. This committee designs and arranges for professional printing of secure (non-reproducible) tickets. Tickets will be sold by the orchestra members and also should be placed in local retail outlets in all three of the Triangle cities. For example, Cameron's in Chapel Hill, Quail Ridge Books in Raleigh, and The Regulator Bookshop in Durham. Revenue generated by ticket sales must be accounted for properly and turned over to the Treasury Committee with a complete audit report.

Information Technology Committee -

The Information Technology Committee is responsible for the day-to-day functioning of the website rtoot.org as well as its ongoing development and evolution. Members of this committee must have the technical know-how to communicate effectively with the Assistant Really Terrible Webmastress or other website managers. This committee works together with the Marketing Committee, the Advertisement Committee, and the Development Committee to manage and account for all monies collected on our secure website as donations, ad revenue, or ticket sales.

19aug09